Privacy Policy

TITLE ROLE PRODUCTIONS PRIVACY POLICY (JULY 2022) APPLICABLE TO WEBSITE USERS, PROGRAMME CONTRIBUTORS, EMPLOYEES AND CONTRACTORS OF TITLE ROLE PRODUCTIONS LIMITED

Thank you for using our website which is owned and operated by Title Role Productions Limited (“we”), 2nd Floor . abc building . 21-23 quay street . manchester . m3 4ae

We are a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you.

– We have created this policy to let you (the “User”) know;

That we are committed to protecting the privacy and security of your personal information, and to being clear and transparent about how we collect and use that data and to meeting our data protection obligations; and
– to disclose the online data collection and use practices of Title Role Productions Limited for our website (the “Website”) and associated sites owned or operated by Title Role Productions Limited.

Title Role Productions Limited may modify, alter or otherwise update this policy at any time. We will indicate any changes by updating the date at the top of the policy. We encourage you to review this policy from time to time.

1. DATA PROTECTION PRINCIPLES

We will comply with data protection law. This means that the personal information we hold about you must be:

Used lawfully, fairly and in a transparent way;
Collected only for valid purposes thay we have explained to you clearly and not used in any way that is incompatible with these purposes.
Relevant to the purposes that we have told you about and limited to those purposes only;
Accurate and kept up to date;
Kept only for such time as is necessary for the purposes we have told you about; and
Kept securely.

2. WHAT INFORMATION DO WE COLLECT AND PROCESS?

Website users

Your e-mail address and other personally identifying data will be known to Title Role Productions Limited only when you voluntarily submit such information to or through the Website, in writing to Title Role Productions Limited or via email. We may use this personal information to contact you if we change our services or terms or if we need to give you notice under those terms.

Contributors

If you decide to apply to be a contributor on any of Title Role Production Limited’s programmes we may ask you to provide certain personal information. In order to deliver the best possible programmes that we can, we need to know as much as possible about our contributors to evaluate whether you would be a suitable contributor for that show.

Due to the nature of the Personal and Sensitive information required and captured to produce its shows, Title Role will require and obtain explicit consent to store this information from its contributors. We will, however, minimise the data captured to specifically what is required for the purpose of each production.

Examples of the type of information we will capture includes but is not limited to;

Biographical information or current living situation, including dates of birth, Social Security numbers, phone numbers and email addresses.
Looks, appearance and behaviour, including eye colour, weight and character traits.
Workplace data and information about education, including salary, tax information and student numbers.
Private and subjective data, including religion, political opinions and geo-tracking data.
Health, sickness and genetics, including medical history, genetic data and information about sick leave.

Working for Title Role

If you are applying to work with or for Title Role Productions Limited, as a worker or self-employed contractor, we will ask for personal information from job applicants including C.V’s and any ancillary information provided as part of your application to assist with our recruitment processes. This may include:

Personal contact details, such as your name, title, address and contact details, including email address and telephone number;
date of birth;
gender;
the terms and conditions of your employment;
details of your qualifications, skills, experience and employment history, including start and end dates, with previous employers and with us;
information about your remuneration, including entitlement to benefits such as pensions;
details of your bank account, tax status and national insurance number;
information about your marital status, next of kin, dependants and emergency contacts;
information about your nationality and entitlement to work in the UK;
information about your nationality and entitlement to work in the UK;
copy of driving licence;
details of periods of leave taken by you, including holiday, sickness absence, family leave and sabbaticals, and the reasons for the leave;
details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence;
assessments of your performance, including appraisals, training you have participated in, performance improvement plans and related correspondence.
assessments of your performance, including appraisals, training you have participated in, performance improvement plans and related correspondence.

We may also collect, store and use the following special categories of more sensitive personal information:

• information about medical or health conditions, including whether or not you have a disability for which the Company needs to make reasonable adjustments (this will include, without limitation, information contained in Health Declaration Forms);
details of trade union membership;
information about your criminal record; and
equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief

If your application is successful, and you subsequently become employed or engaged by us, the information described above will form part of your personnel file. If we do not employ/engage you, we may still retain you CV and personal data for up to 2 years so that we can consider you for future roles.

We will collect this information in a variety of ways. For example, data is collected through the application and recruitment process and during work-related activities throughout the period of working for us. In some cases, we will collect personal data about you from third parties, such as references supplied by former employers and information from criminal records checks permitted by law.

Data is stored in a range of different places, including in your personnel file, in the Company’s HR systems and in other IT systems (including the Company’s email system).

This privacy notice applies to current and former employees, workers and contractors. This notice does not form part of a contract of employment or any contract to provide services and may be updated at any time.

3. REASONS FOR PROCESSING DATA

Contributors

We use your personal information for the following production purposes: for administration and management purposes, to comply with our obligations regarding the keeping of contributor records and in order to produce, promote, distribute and otherwise exploit programming in which the contributor features in any media, worldwide.

Our legal basis for processing

It is necessary for us to use your personal information to perform our obligations in accordance with our contract with you, to fulfil our contractual obligations to broadcasters and to comply with the Ofcom Broadcast Code, and to meet our duty of care to safeguard contributors, where we have balanced these against contributor rights, freedoms and interests.

Special Category Data

Where you have provided or given us access to special category data (being any information relating to race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health data, sex life or sexual orientation), we may use this data for the purposes referred to above provided that the legal basis set out above is met and one of the following conditions is satisfied:-
– The contributor has given explicit consent to us; or
– it is necessary for us to carry out their obligations under our contract with you and/or one of the conditions for processing special category data as set out in the Data Protection Legislation is otherwise met.

Workers

We need to process data to enter into an employment or services contract with you and to meet its obligations under your contract.

In addition, we need to process data to ensure that we are complying with our legal obligations, for example, we are required to check an entitlement to work in the UK. For certain positions, it is necessary to carry out criminal records checks to ensure that individuals are permitted to undertake a particular role, for example when filming children.

In other cases, we have a legitimate interest in processing personal data before, during and after the end of the employment relationship. This will include collecting health data required during filming to contain the spread of Covid-19.

Situations In Which We Will Use Your Personal Information

Situations in which we will process your personal information are listed below:

In order to:

make decisions about recruitment and promotion processes;
maintain accurate and up-to-date employment records and contact details (including details of whom to contact in the event of an emergency), and records of employee contractual and statutory rights;
check you are legally entitled to work in the UK;
gather evidence for, and keep a record of, disciplinary and grievance processes, to ensure acceptable conduct within the workplace;
pay you and, in the case of employees, make deductions for tax and National Insurance;
make decisions about salary reviews and compensation;
operate and keep a record of employee performance and related processes;
keep records of training and development requirements;
operate and keep a record of absence and absence management procedures, to allow effective workforce management and ensure that employees are receiving the pay or other benefits to which they are entitled;
ascertain your fitness to work;
operate and keep a record of other types of leave (such as maternity, paternity, adoption, parental and shared parental leave), to allow effective workforce management, to ensure that the organisation complies with duties in relation to leave entitlement, and to ensure that employees are receiving the pay or other benefits to which they are entitled;
ensure effective general HR and business administration;
provide references on request for current or former employees;
deal with legal disputes involving you or other employees, workers and contractors; and

facilitate equal opportunities monitoring in the workplace.

4. WITH WHOM WE SHARE YOUR INFORMATION

We will share your data with third parties where required by law, where it is necessary in order to administer the working relationship with you or where we have another legitimate interest in doing so.

We may also share your data with other third parties, for example, in the context of a sale of some or all of its business. In those circumstances the data will be subject to confidentiality arrangements.

We may share contributors’ and workers’ personal information within production teams and to other organisations providing services to productions, including without limitation health and safety providers and insurance companies, and also relevant staff at the broadcaster of the programme.

All information will also be shared internally, but only where necessary for administration reasons, such as with our payroll and HR teams.

Your data may be transferred to countries outside the European Economic Area (EEA) where those countries are involved in a particular television production eg for visa purposes. In these cases only data required for that particular use will be transferred outside the EEA. If you require further information, it is available from the Company’s Data Protection Officer.

We may transfer, sell or assign any of the information described above, including personally identifiable information, to third parties, as a result of the sale, merger, consolidation, change in control, transfer of substantial assets, reorganization or liquidation of Title Role Productions Limited.

Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal information, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, to establish, exercise or defend legal rights. We will only fulfil requests for personal information where we are permitted to do so in accordance with applicable law or regulation.

5. SECURITY AND RETENTION OF DATA

Title Role Productions Limited strictly protects the security of your personal information and your choices for its intended use. We use current industry standard technology to maintain the confidentiality and accuracy of the information you provide to us. To protect your personal information, we use “secure servers”, however, we cannot guarantee that any information you submit to us will be free from unauthorized third party intrusion.

We will only hold your personal data for as long as is necessary to fulfil the purposes we collected it for, including any legal, accounting or reporting requirements.

6. CHANGE/MODIFY

It is important that the personal information we hold about you is accurate and current. Please be sure to keep us informed if your personal information changes during your time working with us.

7. LINKS

The site, may, either at present or in the future, contain a number of links to other sites. You should be aware that these sites are beyond our control and are therefore not covered by this statement.

8. COOKIES

The Website has features that automatically collect information from users to assist us in recognizing our users’ preferences and serving their needs. The Website uses cookies, which are small data files containing information about the user that are stored on the user’s hard drive. Cookies ensure your experience of the Website and our ability to improve it is enhanced. If users reject cookies, they may be limited in using some areas of the Website.

Specifically the following Cookies are in use;

-Google Analytics (3rd party). We use this to see how many visitors we are getting, and how they found us. You can find out more about Google Analytics’ Cookies here

-Social Media Sharing and Integration (3rd party). We use Facebook and Twitter functionality within this site so that you can share items of interest, or become a fan of our Social Media Profiles. You can find out more about Facebook’s Cookie use here: , and Twitter’s here:

-We also sometimes use video embedding, like YouTube or Vimeo (3rd party) to enhance your experience of content on our site. You can find out about YouTube’s Cookie policy here: and Vimeo’s here:

Our site also uses Cookies to enhance the experience for members / users, as follows:

-WordPress uses Cookies to further enhance the experience of the website, which you can read more about, here –

9. YOUR RIGHTS

As a data subject, you have a number of rights. You can:

access and obtain a copy of your data on request (known as a “data subject access request”);
require us to change incorrect or incomplete data;
request erasure of your personal information. This enables you to ask us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing; and
ask us to suspend the processing of your personal data for a period of time if data is inaccurate or there is a dispute about its accuracy or the reason for processing it.

10. CONTACT DETAILS
If you would like to exercise any of these rights, or you have any questions about the privacy notice, please contact Ian on ianbradshaw@titlerole.co.uk or 0161 8342000.

If you believe that we have not complied with your data protection rights, you have the right to make a complaint to the Information Commissioner’s Office.